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DRAFT Minutes of the meeting of High Littleton Parish Council held on Tuesday 13 August 2024 7 pm.
Councillors present
K Fuglesang, C Lindley, M Whiting, S Gould, A Godwin, P Ghillyer and L Sheen.
Opportunity for the members of the public to speak (the public are asked to limit their address to 5 minutes with maximum time allowed 20 minutes). Please note that the Parish Council cannot make a decision on any item which is not on the agenda, but items may be put forward for a future agenda.
None.
Agenda
2408.1 Apologies – to note apologies for absence
Apologies were received and accepted from S Gould and R Lane. Apologies were received from Ward Cllr A Morgan.
Agenda
2408.2 [TO RESOLVE] To confirm and approve minutes of the Parish Council Meeting held on the 9 July 2024
Resolved – the Council agreed that the 9 July 2024 minutes were a true and correct record of the meeting.
2408.3 Declarations of Disclosable Pecuniary Interests and Request for Dispensations
To receive declaration of any members personal or prejudicial interest in any item on the agenda
None.
Development Control, Forestry Works and Footpath Diversions
2408.4 Planning applications to consider and decide comment for submission to B&NES
a) Applications to consult
[TO RESOLVE] 24/02687/FUL Cedar Lodge Harts Lane Hallatrow BS39 6EA
Conversion and extension of an existing outbuilding into ancillary accommodation and extension of the residential curtilage (Retrospective).
Resolved to object to the proposal as it is a sizeable development outside the housing boundary, and to request assurances that conditions placed against the 2018 proposal have been discharged.
b) To note decision notifications
23/04622/VAR Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Variation of condition 7 (Plans List (Compliance)) of application 22/02775/FUL (Change of use to learning and non-residential institutions (Use Class F1) for a temporary three year period with associated siting of porta-cabins and shipping containers (part retrospective)). Condition Number(s): Condition 7 – Approved plans Conditions(s) Removal: Please see covering letter Please see covering letter
Pending consideration
23/04623/VAR Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Variation of condition 9 (Plans List (Compliance)) of application 22/02777/FUL (Change of use to storage or distribution (Use Class B8) for a temporary three year period with associated siting of porta-cabins and shipping containers). Condition Number(s): Condition 9 – Approved Plans Conditions(s) Removal: Please see covering letter
Pending consideration
23/04687/FUL Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Material change of use (temporary) for B8 use and associated operational development (in connection with adjacent permitted use) (Retrospective).
Pending consideration
23/03092/LBA The Grange, Paulton Road, Hallatrow, BS39 6EG
External alterations for the replacement roof covering includes new tiles, battens and underlay.
Pending consideration
23/04686/FUL Parcel 0172 Wells Road Hallatrow
Material change of use (temporary) for F1 use and associated operational development (in connection with adjacent permitted use) (Retrospective)
Pending consideration
24/00961/FUL Rolmar High Street High Littleton BS39 6HW
Formation of a parking space
Permitted – to be removed from the agenda
24/01941/REM New House High Street High Littleton BS39 6HX
Removal of conditions 2 (Biodiversity Gain and Habitat Management Plans (Pre-commencement)) and 3 (Ecological and Biodiversity Net Gain Compliance Report (Pre-Occupation)) of application 23/00631/FUL (Erection of a detached dormer bungalow and garage).
Condition Number(s): 2 – Biodiversity Gain and Habitat Management Plans (Pre-commencement)
3 – Ecological and Biodiversity Net Gain Compliance Report (Pre-Occupation)
Conditions(s) Removal:
See attached statement. The application was subject to BNG requirements however the site is exempt from BNG requirements because it is less than 0.5 hectares in area and the project is a self-build.
Remove conditions 2 and 3 of application 23/00631/FUL Decision Notice.
Update approved plans list on decision notice as follows:
Remove drawing 2023/BRICE/02B and replace with drawing 2023/BRICE/02C
Remove drawing 2023/BRICE/07B and replace with drawing 2023/BRICE/07A
Remove drawing 2023/BRICE/04HB (drawing does not exist) and replace with drawing 2023/BRICE/04B
Permitted – to be removed from the agenda
24/02319/PIP Parcel 1636 Wells Road Hallatrow Somerset
Permission In Principle Planning Application for the erection of 1no. self-build dwelling with associated works.
Pending consideration
24/02290/FUL Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Erection of warehouse (Use Class B8) with associated hard/soft landscape works; drainage; and ecological enhancement area, together with stopping up of existing business park access to vehicular traffic; creation of new vehicular access for business park off the A39 with right turn lane and widening of the A39 to accommodate a new public foot/cycle path.
Pending consideration
2408.05 {TO RESOLVE] to consider and decide to lodge a request for a Community Governance Review with B&NES Council to change the name of the parish council to High Littleton and Hallatrow Parish Council
Deferred. The Council will consult via facebook and News & Views to gauge parishioner support for the name change.
2408.06 {TO RESOLVE] to consider and decide the Parish Council’s top 3 priorities re highways/roads in the parish
Deferred. Priorities discussed included speeding vehicles and widening of pavement on Hallatrow Bridge, speed limit review in Hallatrow, an additional crossing by the Spar, uneven/slanting pavements on Greyfield Road and insufficient crossing places on Southover.
2408.07 {TO RESOLVE] to consider and decide whether to take part in the site assessment for the local plan for housing needs
Resolved to take part in the assessment and to form a working group to potentially consist of A Godwin, S Gould, P Ghillyer and K Fuglesang.
2408.08 {TO RESOLVE] to consider and decide any response to the B&NES public consultation Creating Sustainable Communities in North East Somerset and the Active Travel Masterplan, deadline 15 September
Resolved to approve the drafted comment circulated by S Gould.
2408.09 {TO RESOLVE] i) to consider and approve change of VAS on Paulton Road from electric powered to solar powered. ii) to consider and approve location and orientation of VAS
Resolved i) to approve the purchase of a solar VAS with data collection unit at £4998 (to be funded from CIL) II) to approve that the sign faces traffic travelling into Hallatrow and to be fixed on the current pole
2408.10 {TO RESOLVE] to consider and decide an increase in News & View magazine advertisement fees
Resolved to approve an increase of 25 % with a recommendation for a 10% increase the following year.
2408.11 {TO RESOLVE] To consider and decide sweep areas for September
Resolved to approve bench area opposite the Haynes, New Road, Paulton Road, and Greyfield Road for sweeping in September. Vegetation growing over pavement on A39 and weeds around Royal British Legion hut to be reported via fixmystreet.
2408.12 {TO RESOLVE] to consider and decide Christmas trees supplier and dresser for 2024
Resolved to approved purchase of trees (same spec as 2023) from Frenchay Christmas Tree Farm. Quotes to be obtained for dressing of trees and for the installation, removal and disposal of trees.
2408.13 {TO RESOLVE] to review and approve quarterly accounts for April – June 2024
Resolved to approve. The Council agreed that K Fuglesang sign the accounts.
2408.14 i)To review Internal and external auditor 2024 and ii) {TO RESOLVE] to review and approve internal auditor for 2025 iii) review of the Annual Governance and Accountability Return (AGAR) for the year ended 31 March 2024
i) The Clerk reported that both audits went smoothly in 2024. Ii) Resolved to approve the 2024 Internal auditor be used for 2025 III) The Council noted that the review of the AGAR for 2024 is now complete with no issues raised.
2408.15 [TO RESOLVE] To approve the following finances for August
a) Payments – Sage Payroll DD, Pension DD, D Stephenson – website maintenance SO, Yu Energy – streetlighting electricity DD, Clerk Pay – August 2024, Clerk’s expenses – July 2024, Branching Out – grass cutting and sweeping July, Austin Sage – Recreation Ground grass cutting July 2024,
b) To note receipts
HMRC – 2023.24 VAT refund £2133.01
2408.16 To receive any updates on district matters from Ward Cllr Ann Morgan
2408.17 To receive reports and updates on current items
- Allotments
The Clerk advised that a report has been received that allotment A does not appear to be being worked. Clerk to make enquiries.
- Recreation Ground
No news/updates.
- Police and Neighbourhood Watch
Clerk to request report/feedback from incident at Rosewell (see item o) below.
- School Governors
No news/updates.
- Grass and Cemetery
The Council noted good feedback from the Church and from residents re the cemetery maintenance.
- Charity of Mary Jones
No news/updates.
- Parish Magazine
See item 2408.10
- Greyfield Wood
C Lindley reported that Woodland Trust are planning to strim overgrown tracks and take out more diseased Ash Trees later this year.
- Environmental Group
No news/updates.
- Parish sweeping
See item2408.11.
- Highway/footpath Issues
See item 2408.06. And the Council liaised with B&NES to ensure the vegetation on the public footpath from Biggs yard to Clutton track/path was cleared in July.
- Transport/buses
The Council noted that buses often wait at Rosewell to ensure that they adhere to the timetable.
- Neighbourhood Plan
No news/updates.
- Streetlighting
No news/updates.
- Rosewell Home
The Council noted an incident on Monday (12 September) evening which police and two fire engines attended. Smoke was seen rising from the roof, teenagers were seen around the property, and someone was seen on the roof by a dog walker.
- Church Farm
No news/updates.
- Councillor vacancies
The Council noted one vacancy which will be posted on facebook. Any interested residents to contact the Clerk or a Councillor.
- Improving Communication with the community
The Council noted that information posted, and feedback received is working well via facebook.
- Hallatrow polling station
No news/updates.
- Village planters funded by Ward Councillor fund
The Council noted that funds have been applied for.
2408.18 Correspondence
2408.19 Items for next meeting
External audit report
2408.20 To note future meetings
Parish Liaison meeting – 18 September 2024, (Keynsham) 6.30-8.30 pm
Date of next meeting – 10 September 2024
The Chair closed the meeting at 8.35pm.
| Kate Fuglesang Chair | Kirsty Headlong Clerk |