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DRAFT Minutes of the Annual Meeting of High Littleton Parish Council held on Tuesday 14 May 2024 7.15pm.
Councillors present
C Lindley, M Whiting, K Fuglesang, P Ghillyer, S Gould, A Godwiin, R Lane, L Sheen and Ward Cllr A Morgan.
Opportunity for the members of the public to speak (the public are asked to limit their address to 5 minutes with maximum time allowed 20 minutes). Please note that the Parish Council cannot make a decision on any item which is not on the agenda, but items may be put forward for a future agenda
None
2405.1 Election of Chair
S Gould proposed K Fuglesang, seconded by C Lindley and agreed by the Council. K Fuglesang accepted the position.
2405.2 Election of Vice Chair
S Gould proposed C Lindley, seconded by P Ghillyer and agreed by the Council. C Lindley accepted the position.
2405.3 [TO RESOLVE} to consider and approve Councillor areas of responsibility
Resolved to approve Councillors to the following areas:
Allotments – L Sheen
Parish Sweeping – P Ghillyer
Cemetery – R Lane
Street Lighting – P Ghillyer
Neighbourhood Plan – S Gould
Recreation Ground – K Fuglesang
Communitions/Media – M Whiting and R Lane
Greyfield Woods – L Sheen
Police/Neighbourhood Watch – S Gould
School Governor – A Godwin
Transport/Highways/Footpaths – All Councillors
Parish Liaison – S Gould
Environment – Robert Lane
Mary Jones – L Sheen and S Gould
Finance – S Gould and M Whiting
Defibrillator – S Gould (Ha), P Ghillyer (HL)
Opportunity for the members of the public to speak (the public are asked to limit their address to 5 minutes with maximum time allowed 20 minutes). Please note that the Parish Council cannot make a decision on any item which is not on the agenda, but items may be put forward for a future agenda.
None
Agenda
2405.4 Apologies – to note apologies for absence
None
2405.5 [TO RESOLVE] To confirm and approve minutes of the Parish Council Meeting held on the 9 April 2024
Resolved – the Council agreed that the 9 April 2024 minutes were a true and correct record of the meeting.
2405.6 Declarations of Disclosable Pecuniary Interests and Request for Dispensations
To receive declaration of any members personal or prejudicial interest in any item on the agenda
None.
Development Control, Forestry Works and Footpath Diversions
2405.7 Planning applications to consider and decide comment for submission to B&NES
a) Applications to consult
[TO RESOLVE] 24/01363/FUL Greenways, Wells Road, Hallatrow BS39 6EN
Erection of single storey rear extension, two storey side extension and conversion of existing garage to office.
Resolved that the Council make no comment.
b) To note decision notifications
[TO RESOLVE] 24/00961/FUL Rolmar High Street High Littleton BS39 6HW
Formation of a parking space
Pending consideration
23/04622/VAR Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Variation of condition 7 (Plans List (Compliance)) of application 22/02775/FUL (Change of use to learning and non-residential institutions (Use Class F1) for a temporary three year period with associated siting of porta-cabins and shipping containers (part retrospective)). Condition Number(s): Condition 7 – Approved plans Conditions(s) Removal: Please see covering letter Please see covering letter
Pending consideration
23/04623/VAR Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Variation of condition 9 (Plans List (Compliance)) of application 22/02777/FUL (Change of use to storage or distribution (Use Class B8) for a temporary three year period with associated siting of porta-cabins and shipping containers). Condition Number(s): Condition 9 – Approved Plans Conditions(s) Removal: Please see covering letter
Pending consideration
23/04687/FUL Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Material change of use (temporary) for B8 use and associated operational development (in connection with adjacent permitted use) (Retrospective).
Pending consideration
23/03092/LBA The Grange, Paulton Road, Hallatrow, BS39 6EG
External alterations for the replacement roof covering includes new tiles, battens and underlay.
Pending consideration
23/04686/FUL Parcel 0172 Wells Road Hallatrow
Material change of use (temporary) for F1 use and associated operational development (in connection with adjacent permitted use) (Retrospective)
Pending consideration
2405.8 [TO RESOLVE] To consider and decide quotation re Vehicle Activated Sign on Paulton Road
Resolved to approve the quote from B&NES approved supplier (Westcotech) at a cost of £3374 (to be funded from CIL) and a data collection unit at £276 provided it records relevant information.
2405.9 [TO RESOLVE] To consider and decide any action to be taken re fly tipping in the ground of Rosewell Home
Defeated. The Council agreed that there is no action that it can take as this is private land. The Council noted that recent changed to B&NES recycling centre deposits could mean more fly tipping – Cllr Warden to follow up with B&NES on this concern. The Council agreed to monitor and record future fly tipping incidents with a view to providing this information to B&NES. The Council noted that residents can still take DIY waste to recycling centres.
2405.10 [TO RESOLVE] To consider and decide budget for maintenance of village entrance planters
Resolved to approve a budget of £60, in total, for the 3 planters.
2405.11 [TO RESOLVE] To consider and approve Risk Register
Resolved to approve. Clerk to request a GDPR refresher session.
2405.12 [TO RESOLVE] To consider and approve end of year accounts and bank reconciliation
Resolved to approve. The Council agreed that the Chair sign the accounts and reconciliation.
2405.13 Internal and External audit 2023.24 – i) [TO RESOLVE] to consider and approve completion of conflict of interests re audit ii) [TO RESOLVE] to consider and approve Annual Governance Statement 2023/24
I) Resolved to approve the Conflicts of Interest form with no Councillors holding any interests.
Ii) Resolved to approve the Annual Governance Statement. The Council agreed that the Chairman should sign the statement.
2405.14 [TO RESOLVE] To consider and approve Asset Register
Resolved to approve. Disposal of one set of lights £48.50 and addition of laptop £400 and two sets of lights at £168.
2405.15 [TO RESOLVE] To review and approve bank signatories
Resolved to remove P Richards and P Feltham, and to add K Fuglesang. S Gould (as signatory) to arrange.
2405.16 [TO RESOLVE] To consider and decide funding request for replacement guttering for the Recreation Ground building
Resolved to approve the works quoted by Unit Glass Ltd at £3954.95 gross.
2405.17 [TO RESOLVE] To approve the following finances for May
a) Payments – Resolved to approve the following items for payment in May
| Description | Amount £ | |
| DD | Sage Payroll – May 2024 | 9.60 |
| DD | Pension Contributions– Apr 2024 | 37.77 |
| SO | D Stephenson – website maintenance | 25.00 |
| Total | 72.37 | |
| Bank Card | Easyspace – Starter plus yearly fee | 88.76 |
| Somer Printing Ltd – News & Views printing | 426.04 | |
| Total | 514.80 | |
| Cheques | ||
| 002663 | Kirsty Headlong May 2024 Salary Pension PAYE Tax National Insurance Working from home allowance Net Total Clerk’s Expenses Apr 2024 mileage & stationery Cheque Total | 1059.5 (21.58) (179.80)(0.92) 26.00 883.20 4.05 887.25 |
| 002664 | HMRC Employer’s and Employee’s NI May 2024 May 2024 Tax – K Headlong Total | 42.53 179.80 222.33 |
| Yu – first invoice | ||
| 002665 | Trenjory Designs – News & Views May/June editing | 200.00 |
| 002666 | Austin Sage – Rec Gound grass cutting Apr 2024 | 420.00 |
| 002667 | B George – News & Views delivery May/June delivery | 150.00 |
| 002668 | Branching Out – cemetery grass cutting x 2, street cleaning x 1 | 830.00 |
| Cheque Total | £2709.58 | |
| Grand Total | £3296.75 |
b) To note receipts
B&NES – April Precept instalment £ 19 500
2405.18 To receive any updates on district matters from Ward Cllr Ann Morgan
Ward Cllr Morgan reported that the flooding to a bungalow in Rotcombe Vale, due to a new build, has now been resolved.
2405.19 To receive reports and updates on current items
- Allotments
The Council noted a vacant allotment. Clerk to offer to first on the waiting list.
- Recreation Ground
See item 2405.16.
- Police and Neighbourhood Watch – police report
The Council noted the report. Clerk to invite police to attend next meeting.
- School Governors
A Godwin reported that she has visited the school which is currently creating a new play area.
- Grass and Cemetery
R Lane to meet with the Parochial Church Council to view the cemetery and discuss requirements. The Council noted that the new road layout, on the A39, means less parking for visitors to the cemetery.
- Charity of Mary Jones
No news/updates.
- Parish Magazine
Clerk to enquire re a review of magazine adverts charging fees.
- Greyfield Wood
P Ghillyer reported that he is co-ordinating a meeting with Woodland Trust to view the woods and co-ordinate a maintenance plan.
- Environmental Group
R Lane reported that another well attended Repair Cafe took place with the first bike surgery, seeds have been sown in the meadow and a bat detector has been purchased. A quiz will be held in the Church Hall on 24 May and a talk on moths on the 20 June.
- Parish sweeping
Clerk to request sweeping of the area, with bench, opposite Haynes Chip Shop.
- Highway/footpath Issues
The Council reviewed and updated the Highways Sheet.
- Transport/buses – {TO RESOLVE} to consider and decide response to Westlocal fund re setting up and running a local bus service
Defeated.
- Neighbourhood Plan
S Gould reported that the plan is with B&NES and will progress to a formal consultation and then to a referendum and public consultation. Streetlighting
No news/updates.
- Rosewell Home
L Sheen to see if he can liaise with freeholder/leaseholder re the future of the building.
- Church Farm
The Council agreed that it feels that is has exhausted all avenues to resolve the situation.
- Councillor vacancies
The Council noted one vacancy. Any interested residents to contact the Clerk.
- Improving Communication with the community
The Council noted that this has improved using Facebook, with a good turnout for the Annual Resident meeting. The resident questionnaire to be placed on the Council Facebook page and website for residents to view/complete.
- Progress re planters (and plants, compost etc) purchased with Ward Councillor Empowerment fund
No news/updates.
2405.20 Correspondence
[TO RESOLVE] to consider and decide any action to be taken re resident email re speeding traffic through Hallatrow
Resolved that the Council liaise with B&NES on any actions which can be taken.
2405.21 Items for next meeting
Review and renew insurance
Consider and agree Accounting Statements for external audit
2405.22 To note future meetings
ALCA Meeting –11 June 2024 7.30-8.30pm
Chew Valley Area Forum Meeting – 20 June 2024
Parish Liaison Meeting – 26 June 2024 (Keynsham), 17 July 2024, 18 September 2024, (Keynsham) 6.30-8.30 pm
Date of next meeting – 11 June 2024
The Chair closed the meeting at 9.20pm.
| Simon Gould Chairman | Kirsty Headlong Clerk |