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Minutes of the meeting of High Littleton Parish Council held on Tuesday 11 June 2024 7 pm.
Councillors present
C Lindley, M Whiting, S Gould, A Godwiin, R Lane and L Sheen.
Opportunity for the members of the public to speak (the public are asked to limit their address to 5 minutes with maximum time allowed 20 minutes). Please note that the Parish Council cannot make a decision on any item which is not on the agenda, but items may be put forward for a future agenda.
A member of the speed watch team attended the meeting with concerns re lack of speed limit signage on Hallatrow HIll and incorrect signage on Langford’s Lane.
The Council noted (re traffic speeds on Hallatrow Hill) that B&NES are due to relocate the VAS outside the school further down the road, by the cemetery and agreed to report the sign on Langford’s Lane to B&NES Council.
Agenda
2406.1 Apologies – to note apologies for absence
Apologies were received and accepted from P Ghillyer and K Fuglesang. C LIndley chaired the meeting. Apologies were received from Ward Cllr Morgan.
Agenda
2406.2 [TO RESOLVE] To confirm and approve minutes of the Parish Council Meeting held on the 14 May 2024
Resolved – the Council agreed that the 14 May 2024 minutes were a true and correct record of the meeting.
2406.3 Declarations of Disclosable Pecuniary Interests and Request for Dispensations
To receive declaration of any members personal or prejudicial interest in any item on the agenda
None.
Development Control, Forestry Works and Footpath Diversions
2406.4 Planning applications to consider and decide comment for submission to B&NES
a) Applications to consult
[TO RESOLVE] 24/01941/REM New House High Street High Littleton BS39 6HX
Removal of conditions 2 (Biodiversity Gain and Habitat Management Plans (Pre-commencement)) and 3 (Ecological and Biodiversity Net Gain Compliance Report (Pre-Occupation)) of application 23/00631/FUL (Erection of a detached dormer bungalow and garage).
Condition Number(s): 2 – Biodiversity Gain and Habitat Management Plans (Pre-commencement)
3 – Ecological and Biodiversity Net Gain Compliance Report (Pre-Occupation)
Conditions(s) Removal:
See attached statement. The application was subject to BNG requirements however the site is exempt from BNG requirements because it is less than 0.5 hectares in area and the project is a self-build.
Remove conditions 2 and 3 of application 23/00631/FUL Decision Notice.
Update approved plans list on decision notice as follows:
Remove drawing 2023/BRICE/02B and replace with drawing 2023/BRICE/02C
Remove drawing 2023/BRICE/07B and replace with drawing 2023/BRICE/07A
Remove drawing 2023/BRICE/04HB (drawing does not exist) and replace with drawing 2023/BRICE/04B
Resolved that the Council have no objections to this application but feel that the developer should be encouraged to deliver habitat and species enhancements and provide bat/bird boxes or nectar-rich planting as part of the development.
[TO RESOLVE] Modification Order to amend the Definitive Map of Public Rights of Way in the Clutton and High Littleton area – application for a bridleway from Maynard Terrace to public footpath CL6/40.
Resolved that the Council support this modification as this route has been in use as a bridleway for many years.
b) To note decision notifications
23/04622/VAR Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Variation of condition 7 (Plans List (Compliance)) of application 22/02775/FUL (Change of use to learning and non-residential institutions (Use Class F1) for a temporary three-year period with associated siting of porta-cabins and shipping containers (part retrospective)). Condition Number(s): Condition 7 – Approved plans Conditions(s) Removal: Please see covering letter Please see covering letter
Pending consideration
23/04623/VAR Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Variation of condition 9 (Plans List (Compliance)) of application 22/02777/FUL (Change of use to storage or distribution (Use Class B8) for a temporary three-year period with associated siting of porta-cabins and shipping containers). Condition Number(s): Condition 9 – Approved Plans Conditions(s) Removal: Please see covering letter
Pending consideration
23/04687/FUL Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Material change of use (temporary) for B8 use and associated operational development (in connection with adjacent permitted use) (Retrospective).
Pending consideration
23/03092/LBA The Grange, Paulton Road, Hallatrow, BS39 6EG
External alterations for the replacement roof covering includes new tiles, battens and underlay.
Pending consideration
23/04686/FUL Parcel 0172 Wells Road Hallatrow
Material change of use (temporary) for F1 use and associated operational development (in connection with adjacent permitted use) (Retrospective)
Pending consideration
24/00961/FUL Rolmar High Street High Littleton BS39 6HW
Formation of a parking space
Pending consideration
24/01363/FUL Greenways, Wells Road, Hallatrow BS39 6EN
Erection of single storey rear extension, two storey side extension and conversion of existing garage to office
Permitted – to be removed from the agenda
2406.05 {TO RESOLVE] to consider and approve purchase of 4 speed camera signs
Deferred.
2406.06 [TO RESOLVE] to consider and approve areas for July sweep
Resolved to approve areas from May plus area opposite The Haynes, Eastover Road, footpath between Southover and Eastover
2406.07 [TO RESOLVE] to consider and decide taking over responsibility, from B&NES, of defibrillators in Hallatrow and High Littleton.
Resolved to approve in principle, with maintenance requirements and costs to be confirmed with B&NES Council. The Council agreed to put a request for a PAT test for the units on the Facebook page.
2406.08 {TO RESOLVE] to consider and decide request from Yarn bomb group for a grant towards Summer 2024 trail prizes
Resolved to approve £100 [SECTION 137 OF THE LOCAL GOVERNMENT ACT 1972].
2406.09 {TO RESOLVE] to consider and decide an increase in News & View magazine advertisement fees
Deferred.
2406.10 [TO RESOLVE] to review and approve Code of Conduct
Resolved to approve.
2406.11 [TO RESOLVE] to consider and approve insurance renewal 2024.25
Deferred. Insurance renewal not yet received.
2406.12 Internal and External audit 2023.24 – i) Internal Audit ii) [TO RESOLVE] to consider and approve Annual Accounting Statement 2023/24 iii) [TO RESOLVE] to consider and approve dates for the exercise of public rights 2023/24
i) The Council noted the internal audit complete with no issues.
ii) Resolved to approve the Annual Accounting Statement 2023/24. The Parish Council agreed that the Chair should sign the statement.
iii) Resolved to approve the exercise of public right for 17 June to 26 July 2024.
2406.13 [TO RESOLVE] to review and approve the Parish Council’s standing orders
Resolved to approve with no amendments.
2406.14 [TO RESOLVE] To approve the following finances for June
a) Resolved to approve the following items for payment in June.
| Description | Amount £ | |
| DD | Sage Payroll – June 2024 | 9.60 |
| DD | Pension Contributions– May 2024 | 37.77 |
| DD | Yu Energy – Mar/Apr 2024 | 145.36 |
| SO | D Stephenson – website maintenance | 25.00 |
| Total | 217.73 | |
| Bank Card | ||
| Total | ||
| Cheques | ||
| 002669 | Kirsty Headlong June 2024 Salary Pension PAYE Tax National Insurance Working from home allowance Net Total Clerk’s Expenses May 2024 mileage & stationery Cheque Total | 1059.5 (21.58) (179.80)(0.92) 26.00 883.20 3.29 886.49 |
| 002670 | HMRC Employer’s and Employee’s NI June 2024 June 2024 Tax – K Headlong Total | 42.53 179.80 222.33 |
| 002671 | ALCA – Essential Councillor online course, A Godwin | 40.00 |
| 002672 | JRB Enterprises – dog poop bags | 64.94 |
| 002673 | Austin Sage – Rec Gound grass cutting May 2024 | 380.00 |
| 002674 | Holy Trinity – hall hire Nov 2023 – May 2024 | 210.00 |
| 002675 | C Wilkins – 2024 internal audit | 150.00 |
| 002676 | S Gould – compost and plants for village entrance planters | 45.00 |
| Cheque Total | £1998.76 | |
| Grand Total | £2216.47 |
b) To note receipts
2406.15 To receive any updates on district matters from Ward Cllr Ann Morgan
Ward Cllr Morgan reported (via email) that she is liaising with B&NES Council re empty properties in the parish and the recently announced introduction of new policies at Bath and North East Somerset household recycling and waste centres.
2406.16 To receive reports and updates on current items
- Allotments
No news/updates.
- Recreation Ground
No news/updates.
- Police and Neighbourhood Watch
The Council noted that police are unable to attend meetings until October.
- School Governors
No news/updates.
- Grass and Cemetery
The Council noted the cemetery is being maintained to a satisfactory level.
- Charity of Mary Jones
No news/updates.
- Parish Magazine
See item 2406.09.
- Greyfield Wood
No news/updates
- Environmental Group
R Lane reported a quieter repair cafe this month, a meadow has been left to grow in the cemetery with new reptile mats and bat boxes. There will be a Moth talk in the Church Hall on 28 June.
- Parish sweeping
See item 2406.06.
- Highway/footpath Issues – speeding on Hallatrow HIll
The Council agreed to request a visit from the mobile speed camera unit due to reports of speeding incidents.
- Transport/buses
No news/updates.
- Neighbourhood Plan
The Council noted that the election may delay progress.
- Streetlighting
No news/updates.
- Rosewell Home
See item 2406.15.
- Church Farm
No news/updates.
- Councillor vacancies
The Council noted one vacancy and interested residents to contact the Clerk or any Councillor.
- Improving Communication with the community
C Lindley to collate completed questionnaires for feedback at a future meeting.
- Working with Parishes on Rural Strategy 4 June 2024 – feedback
Deferred.
2406.17 Correspondence
2406.18 Items for next meeting
End of year accounts
Review internal auditor and approve internal auditor for 2024.25
Review and renew insurance
Review allotment rent
2406.19 To note future meetings
Parish Liaison Meeting – 17 July 2024, 18 September 2024, (Keynsham) 6.30-8.30 pm
Date of next meeting – 9 July 2024
The Chair closed the meeting at 8.20pm.
| Kate Fuglesang Chair | Kirsty Headlong Clerk |