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Minutes of the meeting of High Littleton Parish Council held on Tuesday 10 December 2024 7 pm.
Councillors present
K Fuglesang, S Gould, P Ghillyer, R Lane and L Sheen.
Opportunity for the members of the public to speak (the public are asked to limit their address to 5 minutes with maximum time allowed 20 minutes). Please note that the Parish Council cannot make a decision on any item which is not on the agenda, but items may be put forward for a future agenda.
The Council noted that this was the last meeting that L Sheen would attend as he will be resigning as Parish Councillor at the end of December. The Council thanked L Sheen for over 9 years of service on the Parish Council.
Agenda
2412.1 Apologies – to note apologies for absence
Apologies were received and accepted from C Lindley, A Godwin and M Whiting. And apologies were received from Ward Cllr Ann Morgan.
Agenda
2412.2 [TO RESOLVE] To confirm and approve minutes of the Parish Council Meeting held on the 12 November 2024
Resolved – the Council agreed that the 12 November 2024 minutes were a true and correct record of the meeting.
2412.3 Declarations of Disclosable Pecuniary Interests and Request for Dispensations
To receive declaration of any members personal or prejudicial interest in any item on the agenda
L sheen and S Gould re 2412.9 as trustees of the Charity of Mary Jones.
Development Control, Forestry Works and Footpath Diversions
2412.4 Planning applications to consider and decide comment for submission to B&NES
a) Applications to consult
[TO RESOLVE] 24/04416/FUL Greystone Barn Redhouse Farm White Cross Hallatrow BS39 6EU
Erection of entrance porch and single storey extension
Resolved to support this application.
b) To note decision notifications
23/04622/VAR Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Variation of condition 7 (Plans List (Compliance)) of application 22/02775/FUL (Change of use to learning and non-residential institutions (Use Class F1) for a temporary three year period with associated siting of porta-cabins and shipping containers (part retrospective)). Condition Number(s): Condition 7 – Approved plans Conditions(s) Removal: Please see covering letter Please see covering letter
Pending consideration
23/04623/VAR Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Variation of condition 9 (Plans List (Compliance)) of application 22/02777/FUL (Change of use to storage or distribution (Use Class B8) for a temporary three year period with associated siting of porta-cabins and shipping containers). Condition Number(s): Condition 9 – Approved Plans Conditions(s) Removal: Please see covering letter
Pending consideration
23/04687/FUL Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Material change of use (temporary) for B8 use and associated operational development (in connection with adjacent permitted use) (Retrospective).
Pending consideration
23/03092/LBA The Grange, Paulton Road, Hallatrow, BS39 6EG
External alterations for the replacement roof covering includes new tiles, battens and underlay.
Pending consideration
23/04686/FUL Parcel 0172 Wells Road Hallatrow
Material change of use (temporary) for F1 use and associated operational development (in connection with adjacent permitted use) (Retrospective)
Pending consideration
24/02290/FUL Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Erection of warehouse (Use Class B8) with associated hard/soft landscape works; drainage; and ecological enhancement area, together with stopping up of existing business park access to vehicular traffic; creation of new vehicular access for business park off the A39 with right turn lane and widening of the A39 to accommodate a new public foot/cycle path.
Pending consideration
24/03036/PACOU Poultry Houses, Langfords Lane, High Littleton – Prior approval request for the change of use from an Agricultural Building to a Guest House.
Refused – to be removed from the agenda
2412.5 {TO RESOLVE] to consider and decide response to the B&NES site assessment for the local plan for housing needs
Deferred. S Gould reported that an initial meeting has been held, with another planned, to draft a submission to be brought to the January meeting for Council approval.
2412.6 [TO RESOLVE] To review and approve financial regulations
Resolved to approve.
2412.7 [TO RESOLVE] To consider and decide moving Parish Council reserve funds to an investment account to maximise any return
Resolved to approve moving £60 000 to the Council reserve account to earn interest while the Council investigate a suitable high-interest rate account.
2412.8 [TO RESOLVE] To consider and decide a Youth Project to be funded from reserves
Deferred. The Council noted that the derelict RBL hut would make an ideal Youth Centre – S Gould to liaise with the Royal British Legion.
2412.9 [TO RESOLVE] To consider and decide 2024.25 grant to Charity of Mary Jones
Resolved to approve a donation of £1000 – £500 has been budgeted for and the forecast at the end of 2024.25 financial year is for a slight underspend which should cover the additional £500.
2312.10 [TO RESOLVE] To consider and approve NALC Local Government 2024 pay award for Clerk,
backdated to 1 April 2024
Resolved to approve.
2412.11 [TO RESOLVE] To approve the following finances
a) Payments – the following items were approved for payment in December.
| Description | Amount £ | |
| DD | Sage Payroll – Dec 2024 | 12.00 |
| DD | Pension Contributions– Nov 2024 | 37.77 |
| DD | Yu Energy – Nov 2024 | 115.71 |
| SO | D Stephenson – website maintenance | 25.00 |
| Total | 190.48 | |
| CARD | Frenchay Christmas Tree Farm – 2 x 18 ft Nordmann Firs + delivery | 530.00 |
| Cheques | 530.00 | |
| 002713 | Kirsty Headlong Dec 2024 Salary Pension PAYE Tax National Insurance Working from home allowance Net Total Clerk’s Expenses Oct 2024 mileage & stationery & admin Cheque Total | 1059.5 (21.58) (179.80)(0.92) 26.00 883.20 2.93 886.33 |
| 002714 | HMRC Employer’s and Employee’s NI Dec 2024 Dec 2024 Tax – K Headlong Total | 42.53 179.60 222.13 |
| 002715 | B&NES – Triangle Hallatrow rental 2025 | 1.00 |
| 002716 | Austin Sage – Oct & Nov Rec Ground grass cutting | 610.00 |
| 002717 | Somer Electrical Services – tree dressing x 2 2025 | 420.00 |
| Cheque Total | £2139.46 | |
| Grand Total | £2859.94 |
b) To note receipts
None.
2412.12 To consider draft budget for 2025.26 (second draft)
The Council discussed the second draft, with no further changes to be made at this time. Precept request for 2025.26 will be decided at the January meeting.
2412.13 To receive any updates on district matters from Ward Cllr Ann Morgan
None.
2412.14 To receive reports and updates on current items
- Allotments
No news/updates.
- Recreation Ground
No news/updates.
- Police and Neighbourhood Watch
No news/updates.
- Defibrillator
The Council noted that the defibrillator does not need to be PAT tested as it is not a portable device. Clerk to email B&NES re ownership of the defibrillators.
- School Governors
No news/updates.
- Grass and Cemetery – [TO RESOLVE] To consider and decide i) additional cemetery grass cutting in the autumn/spring if needed ii) grass cutting specification and grass cutting quotes for 2025
Resolved that i) no additional cuts to be done in 2024 ii) 16 cuts to be done in 2025 with the same specification as for 2024
- Charity of Mary Jones
See item 2412.9.
- Parish Magazine
No news/updates.
- Greyfield Wood
P Ghillyer reported trees down on main tracks which are being cleared by the Woodland Trust.
- Environmental Group
R Lane reported that the December Repair Cafe was cancelled due to the weather and the quiz in November raised £100.
- Parish sweeping – [TO RESOLVE] To consider and decide i) sweep areas for January ii) sweeping requirements and quotes for 2025
Resolved that i) Butlass Close be requested to be swept ii) the sweep budget be set at £3000 to be used on an as needed basis.
- Highway/footpath Issues
No news/updates.
- Transport/buses
The Council agreed to draft a survey to gauge resident views on the current bus services. P Ghillyer to lead.
- Neighbourhood Plan
S Gould reported that the consultation is coming to an end, and the plan will then be assessed by an Independant Examiner.
- Streetlighting
No news/updates.
- Rosewell Home
The Council noted that there will be no quick resolution to this derelict property and fly tipping in the car park will be reported to B&NES Council.
- Church Farm
No news/updates.
- Councillor vacancies
The Council noted that there will be 2 vacancies at the end of December.
- Hallatrow polling station
No news/updates.
- Village planters funded by Ward Councillor fund
The Council agreed to organise these in the New Year.
- Councillor lanyards – [TO RESOLVE] to consider and decide a design for a Parish Council Logo
Resolved that the Council enquire if the image on the village entrance signs can be used to make up a logo for Councillor badges for the lanyards.
- Christmas trees/Carol Concert
The Council noted that the trees withstood the stormy weather, and the Christmas Carols will take place at the Triangle in Hallatrow at 7.15 pm on Monday 16 December.
2412.15 Correspondence
a) Offer from Bath Land Management re Land & Project Management Services
The Council agreed that it had no requirement for the services.
2412.16 Items for next meeting
Precept decision
Renewal of cemetery grass cutting contract
Renewal of parish sweeping contract
2412.17 To note future meetings
Bristol Airport Consultation event– Monday 9 December, 4-7.30pm, Lulsgate House, BS48 3DW
Local Community Groups – open meeting on 12th December 2024 online
Date of next meeting – 14 January 2024
The Chair closed the meeting at 8.40 pm
| Kate Fuglesang Chair | Kirsty Headlong Clerk |