Minutes Continued

· Proposed road improvements and request for continuation of footway on the Wells Road , Hallatrow in connection with the traffic implications of the housing development in Paulton (old Polestar Site).

The Chairman received a reply from B&NES Councillor Mr Charles Gerrish regarding the Parish Council’s request for the continuing footway on the Wells Road to the A37. The reply was forwarded to the Councillors for their review. The Council discussed the content of the letter that stated there are proposals associated with the Garden Centre development to extend the existing footway whenever the development takes place. Mr R Hitchens pointed out that this was not mentioned in the conditions of the support for the Garden Centre planning application. The Clerk was requested to write to Development and Control and ask to confirm what Mr Gerrish has said.

· Increasing number of vehicles using Harts Lane

No news

· Vehicles driving on the footway – High Street

Mr P Wyatt will discuss this matter with Mr S Chivers.

· Large vehicles using the Gug.

The Clerk wrote to Mr S Chivers requesting a sign at the top of the Gug stating that the road is unsuitable for heavy vehicles. No news

· School Traffic Issues

No news.

2. Parking matters

· Parking on Eastover Road .

The Clerk received a reply from Ms Angela Carr (Somer Housing). Ms Carr has sent a map showing the Somer boundary, houses and B&NES adopted highway. Ms Carr wishes to know exactly the area we are referring, as it may also be B&NES responsibility. The Council indicated the area on the map. The Clerk to pass on this information to Ms Carr.

· Land/Lay-by north of Eastwood Close, High Street

The Clerk wrote to Mrs D Miley (B&NES Head of Parking) to ask for an update. Mrs Miley

replied that Mr Peter Bailey has been replaced by Mr Mike Weston during this change a number of items have not been progressed. Mrs Miley confirms that there is no money for this financial year. The proposed drawings were presented to the Council. The Clerk was requested to write to Mrs Miley that the Council agree to the drawings and to ask if the waiting restrictions can be the same as those outside the Post Office.

Parking by 42, 43 and 44 Eastover Road

Mr P Wyatt read to the Council a letter from a parishioner in Eastover Road who is asking the Council to consider white lining by 42, 43 and 44 Eastover Road due to difficulty exiting their property. Dr I Hale will look into the matter.

3. Highway related matters

The sheet was updated

4. Bus Stops / Bus Shelters

· Bus stops on the High Street, Church Hill and New Road

No news. The Clerk was requested to chase.

· Highbury Road Bus Shelter

No news. The Clerk was requested to chase.

5. Dog fouling bins

The Clerk met with Mrs Jo Brain (B&NES Environmental Services) to discuss the Council’s request for three new bins and the replacement of the High Street and Paulton Road bins. Mrs Brain agreed that Paulton Road , Greyfield Wood and Greyfield Road could be replaced or provided straight away. The bins by the bus stop in the High Street and Langfords Lane in the next financial year. Mrs Brain said she would speak to the Parks Department regarding the replacement of the bin on the Recreation Ground.

The Clerk telephoned Mrs Brain to ask why the bins by the bus stop and the Paulton Road have been replaced and the verbal agreement not adhered to. Mrs Brain replied that the Greyfield Wood was not seen as necessary and would be used mainly for dog litter. The Council requested that the Clerk write to Mrs Brain and reiterate that the Council were promised three bins and Greyfield Wood is seen as a priority.

6. Hallatrow seat

The Clerk has returned the completed claim form to Zurich Municipal

7. Planning Peer Review Final Report

Mr N Pearson reviewed the Planning Peer Review Final Report. Mr Pearson provided a brief summary of the report and recommended that the Council stress their support for productive consultation with Parish Councils.

8. Christmas Tree

The Clerk informed the Council that Somer 2000 have agreed to dress the Christmas tree for £196.00 plus VAT. Dr I Hale proposed that the Council accept the Somer 2000 quotation of £196.00 plus VAT to dress the Christmas tree in December 2008. This was seconded Mr K Marshall and carried unanimously.

The Clerk informed the Council that B&NES can provide a 6 metre Christmas tree for £225 (no VAT). Mr R Hitchens proposed that the Council agree to accept B&NES quotation of £225 (no VAT) for the provision of a 6 metre Christmas tree. This was seconded by Mr N Pollett and carried unanimously.

9. Youth Service

The Clerk wrote to B&NES Councillor Christopher Watt stating that the Parish Council is disappointed that he did not reply to the Council’s first letter asking if the mobile youth bus will be revisiting the village. No news. The Clerk was requested to check his address and to inform B&NES Councillor Francis Haebering that the Council are having difficulty in contacting Councillor Watt.

10. New licensees in the Old Station Inn

This matter was discussed at the Parish Cluster meeting. The High Littleton and Hallatrow Parish Council requested that Parishes are notified of new licensees. The representative of Development and Control agreed to consider informing Parish Councils in addition to Ward Councillors.

11. Yellow sheeting outside Bookbarn (illegal signage question)

The Clerk asked Development and Control for guidelines regarding the display of signs who advised the Clerk to download a large booklet from a website. Mr R Hitchens will review the booklet. The Clerk was requested to ask the B&NES duty officer of the legality of the black and white sign at White Cross.

12. Review Financial Regulations and Standing Orders

The Clerk informed the Council that these have been updated with the Internal Auditors recommendations. Mr R Hitchens proposed that the Standing Orders and the Financial Regulations remain unchanged. This was seconded by Mr K Marshall and carried unanimously.

13. December meeting – request from Clerk for a revised date

The Clerk asked the Council if the December meeting could be put back to the 15^th December. Mr R Hitchens believes this will clash with the Carol singing. Mr K Marshall said he would confirm this.

Reports from Representatives

Allotments

The Council discussed the member of the public’s concern with the tall trees behind the allotments. The Council felt that they can not do anything about the matter

Recreation Ground

Mr P Wyatt read to the Council a letter from a resident of Butlass Close that the gate remains unlocked and dates provided. The Council discussed the matter. The Clerk was requested to write to the resident stating that the matter has been brought to the attention of the Recreation Ground Committee and that the Council feel powerless to act further on the matter.

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