Minutes of the Annual Meeting of High Littleton Parish Council held on Tuesday 12 May 2026 7.10 pm.
Councillors present
K Fuglesang, P Ghillyer, R Lane, L Thornton, S Gould, C Lindley, C Ingle and A Godwin.
Opportunity for the members of the public to speak (the public are asked to limit their address to 5 minutes with maximum time allowed 20 minutes). Please note that the Parish Council cannot make a decision on any item which is not on the agenda, but items may be put forward for a future agenda.
The Council heard from a resident with concerns of speeding on Paulton Road Hallatrow.
The Council advised that approaches have been made to B&NES Council regarding Paulton Road, but a solution has not been brought forward, and advised the resident to approach Highways Department at B&NES and give them full details of issues.
Agenda
2605.1 Apologies – to note apologies for absence
Apologies were received and accepted from M Whiting. And apologies were received from Ward Cllr Morgan.
2605.2 [TO RESOLVE] To confirm and approve minutes of the Parish Council Meeting held on the 14 April 2026
Resolved – the Council agreed that the 14 April 2026 minutes were a true and correct record of the meeting.
2605.3 Declarations of Disclosable Pecuniary Interests and Request for Dispensations
To receive declaration of any members personal or prejudicial interest in any item on the agenda
None.
[TO RESOLVE] To review and approve Code of Conduct
Resolved to approve with no amendments.
Development Control, Forestry Works and Footpath Diversions
2605.4 Planning applications to consider and decide comment for submission to B&NES
a) Applications to consult
[TO RESOLVE] 26/01303/LBA Cottage Farm Timsbury Road High Littleton BS39 6HL
External alterations for the installation of four replacement windows, replacement rainwater goods and repointing.
Resolved that the Council support this application if works are done in line with the HERITAGE APPRAISAL AND IMPACT ASSESSMENT
[TO RESOLVE] 26/01359/FUL Cottage Farm Timsbury Road High Littleton BS39 6HL
Erection of greenhouse, extension to decking, and porch
Resolved that the Council support this application if works are done in line with the HERITAGE APPRAISAL AND IMPACT ASSESSMENT
b) To note decision notifications
23/04622/VAR Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Variation of condition 7 (Plans List (Compliance)) of application 22/02775/FUL (Change of use to learning and non-residential institutions (Use Class F1) for a temporary three year period with associated siting of porta-cabins and shipping containers (part retrospective)). Condition Number(s): Condition 7 – Approved plans Conditions(s) Removal: Please see covering letter Please see covering letter
Pending consideration
23/04623/VAR Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Variation of condition 9 (Plans List (Compliance)) of application 22/02777/FUL (Change of use to storage or distribution (Use Class B8) for a temporary three year period with associated siting of porta-cabins and shipping containers). Condition Number(s): Condition 9 – Approved Plans Conditions(s) Removal: Please see covering letter
Pending consideration
23/04687/FUL Hallatrow Business Park Wells Road Hallatrow BS39 6EX
Material change of use (temporary) for B8 use and associated operational development (in connection with adjacent permitted use) (Retrospective).
Pending consideration
23/04686/FUL Parcel 0172 Wells Road Hallatrow
Material change of use (temporary) for F1 use and associated operational development (in connection with adjacent permitted use) (Retrospective)
Pending consideration
25/02196/OUT Parcel 5378 Hallatrow Road Paulton
Outline permission for the erection of a care home (Use Class C2), access, car parking, servicing and other associated works, with consideration of layout, scale, and access.
To be considered at committee
24/04072/FUL Detached Part Of Rolmar High Street, High Littleton
Erection of 1no. 3bed residential dwellinghouse
Withdrawn – to be removed from the agenda
25/03044/OUT Parcel 4330, Paulton Road, Paulton
Outline planning application for the erection of up to 130 dwellings (including affordable housing), with public open space, landscaping, sustainable drainage system (SuDS), a vehicular access point and the demolition of a farm building. All matters reserved except for access.
Pending consideration
24/02290/FUL (revised) Hallatrow Business Park Wells Road Hallatrow
Erection of warehouse (Use Class B8) with associated hard/soft landscape works; drainage; and ecological enhancement area, together with stopping up of existing business park access to vehicular traffic; creation of new vehicular access for business park off the A39 with right turn lane and widening of the A39 to accommodate a new public foot/cycle path.
Pending consideration
25/04658/FUL Gays Hill Bungalow Bungays Hill High Littleton BS39 6JS
Erection of a single storey front extensions to square off footprint. First floor extension to create two storey dwelling.
Pending consideration
25/04742/PIP Poultry Houses Langfords Lane High Littleton
Permission in Principle for the erection of 3no dwellings to replace an existing agricultural building.
Pending consideration
26/00640/FUL 12 Greyfield Road High Littleton BS39 6YA
Erection of first floor side extension
Pending consideration
26/01052/TPO Montvale House Wells Road Hallatrow BS39 6EJ
Sycamore T1 – fell. Sycamore T2 – fell.
Consent – to be removed from the agenda
26/01059/PACOU Tennis Court Farm Wells Road Hallatrow
Change of use of an existing agricultural building to a flexible commercial use under Class R of the Town and Country Planning (General Permitted Development) (England) Order 2015 (as amended). The proposed use is B8 storage, specifically for the storage of vehicles/buses. No operational development is proposed.
The building will be used solely for storage purposes (Use Class B8) and no alterations to the existing building are required. This includes the storage of vehicles/buses. There will be no maintenance, repair, industrial activity, or commercial servicing carried out on site.
Approve – to be removed from the agenda
25/03574/FUL Parcel 4919 High Street High Littleton
Erection of agricultural storage building
Pending consideration
2605.5 [TO RESOLVE] To consider and decide Councillor Areas of Responsibility 2026.27
Resolved to approve:
Allotments – C Ingle
Parish Sweeping – All Councillors
Cemetery – R Lane
Street Lighting – P Ghillyer
Neighbourhood Plan – S Gould
Recreation Ground – K Fuglesang, L Thornton, C Ingle
Communications/Media – M Whiting and R Lane
Greyfield Woods – C Lindley and P Ghillyer
Police/Neighbourhood Watch – S Gould
School Representatives – A Godwin, A Morgan (School Governor)
Transport – P Ghillyer
Highways/Footpaths – All Councillors
Parish Liaison – All Councillors
Environment – Robert Lane
Mary Jones – S Gould
Finance – S Gould, M Whiting, R Lane
Defibrillator/Bleed kits – S Gould (Ha), P Ghillyer (HL), M Whiting
2605.6 [TO RESOLVE] To consider and decide any response to Local Plan 2025-2043: Settlement Boundary Review deadline 12 May
Resolved that no comment necessary.
2605.7 [TO RESOLVE] To consider and decide request for a litter/dog waste bin for the west end of Hallatrow (towards the Old Station)
Resolved to enquire re the relocation of bin at bus stop on Highbury Road to an appropriate site near the Old Station. Clerk to send request to B&NES.
2605.8 [TO RESOLVE] To consider and decide consider request for the Parish Council to write to FirstBus to request an electronic sign at Hallatrow bus stop – elderly bus users don’t always have access to online information
The Council noted that this request has already been submitted to B&NES by Ward Cllr Morgan and B&NES say they are unable to provide electronic signs on the bus stop due to budget contraints.
2605.9 [TO RESOLVE] To consider and decide replacement of VAS near the Station Inn
Resolved to investigate replacement of this VAS. Clerk to send initial email to B&NES Highways. To be funded from CIL.
2605.10 [TO RESOLVE] To consider and approve Asset Register 31.03.26 – i) approve disposals ii) approve additions
i) Resolved to approve disposal of old noticeboards (£1600) Christmas Lights (£48) ii) Resolved to approve addition of defibrillator by Spar (£966).
2605.11 [TO RESOLVE] To review and approve Risk Register
Resolved to approve. The Council noted ALCA advice for GDPR training for Councillors every 4 years and when a new Councillor is appointed.
2605.12 [TO RESOLVE] To consider and decide additional bank signatories
Resolved to approve C Lindley as signatory.
2605.13 Internal and External audit 2025.26 – a) [TO RESOLVE] to consider and approve completion of conflict of interests re audit b) [TO RESOLVE] to consider and approve Annual Governance Statement 2025.26 c) Internal Audit report d) [TO RESOLVE] to consider and approve Annual Accounting Statement 2025.26 e) [TO RESOLVE] to consider and approve dates for the exercise of public rights re Audit 2025.26
a) Resolved to approve the Conflicts of Interest form with no Councillors holding any interests.
b) Resolved to approve the Annual Governance Statement 2025/26. The Council agreed that the Chair should sign the statement.
c) The Clerk reported the Internal Audit complete with no issues raised.
d) Resolved to approve the Annual Accounting Statement 2025/26. The Parish Council agreed that the Chair should sign the statement.
e) Resolved to approve the exercise of public rights for 29 June to 14 August 2026.
2605.14 [TO RESOLVE] To consider and decide any action to be taken re Royal British Legion Hut to be listed for sale
C Lindley to liaise with the Royal British Legion on this issue and report any information at a future meeting.
2605.15 [TO RESOLVE] To consider and decide the purchase of one or more Bus Campaign Banners
Resolved to approve the purchase of two banners at £28 each.
2605.16 [TO RESOLVE] To approve the following finances
a) Payments – Resolved to approve the following items for payment in May
| Description | Amount £ | |
| Bank service charge | 7.00 | |
| DD | Sage Payroll – May 2026 | 13.20 |
| DD | Pension Contributions– April 2026 | 43.31 |
| DD | Yu – final payment made in Arpil | 70.37 |
| SO | D Stephenson – website maintenance | 25.00 |
| Total | 158.88 | |
| BACS | ||
| Kirsty Headlong May 2026 Salary Pension PAYE Tax National Insurance Working from home allowance Net Total Clerk’s Expenses Mar mileage & stationery & admin Total | 1138.67 (24.75) (33.6) (7.25) 26.00 1099.07 16.19 1115.26 | |
| HMRC Employer’s and Employee’s NI May 2026 May 2026 Tax – K Headlong Total | 115.50 33.6 149.10 | |
| K Fuglesang – reimbursement compost and plants | 81.60 | |
| Easyspace – starter plus fee | 98.78 | |
| Branching Out –Apr grass cutting and sweeping | 880.00 | |
| Dial A Ride – 26.27 grant | 200.00 | |
| Austin Sage – recreation grass cutting Apr | 480.00 | |
| A2B Print – May/June News & Views printing | 349.00 | |
| Trenjory Designs – May/June News & View editing | 200.00 | |
| B George – May/June News & Views delivery | 150.00 | |
| B&NES – veg clearance Rotcombe Lane | 274.38 | |
| Total | £3978.12 | |
| Grand Total | £4137.00 |
b) To note receipts
None.
2605.17 To receive any updates on district matters from Ward Cllr Ann Morgan
No news/updates.
2605.18 To receive reports and updates on current items
- Allotments
Clerk reported that first on waiting list and failed to confirm interest and the vacant plot will be offered to the next on the list.
- Recreation Ground
No news/updates.
- Police and Neighbourhood Watch
Clerk did request a report but none received.
- Defibrillator/Bleed Kits
S Gould and P Ghillyer reported all defibrillator in service. C Lindley and P Ghillyer to liaise to replace the yellow cable ties.
- School Governors
The Council noted that Ward Cllr Morgan is now a School Governor.
- Grass and Cemetery – [TO RESOLVE] to consider and approve moss treatment and clearing of path
Resolved to approve the treatment at £250.
- Charity of Mary Jones
S Gould reported the next meeting will be held on 19 May.
- Parish Magazine
No news/updates.
- Greyfield Wood
P Ghillyer reported that the gate post at the bottom of the track has been repaired and the tracks are drying out. The path on the left of the car park has been blocked off due to a mine hole but walkers are removing the wooden brash and sign placed there by the Woodland Trust.
- Environmental Group
R Lane reported the AGM has taken place.
- Parish sweeping – [TO RESOLVE] to consider and approve any areas to be swept
Cemetery path clear will be taken from the sweep budget this month.
- Highway/footpath Issues
K Fuglesang reported that she has alerted Biggs that Adders Way has become very overgrown.
- Transport/buses
See item 2605.15.
- Streetlighting
P Ghillyer reported that B&NES will be removing a dead lamp post on Rotcombe Lane and will provide a quote to removed the 3 dead Parish Council lamp posts which are nearby.
- Rosewell Home
No news/updates.
- Church Farm
The Council noted that new sheeting has been fitted to the building.
- Hallatrow polling station – [TO RESOLVE] to consider and decide action to be taken re a polling station in Hallatrow
To remain on the agenda.
- CIL Funds – [TO RESOLVE] to consider and decide 2026 CIL projects/expenditure
Replacement VAS near the Old Station item 2605.7.
2605.19 Correspondence
i) [TO RESOLVE] to consider and decide action re email from resident requesting measures re cars parking opposite Southover Road junction
The Council agreed to monitor for any issues.
ii) [TO RESOLVE] to consider and decide any action to take re resident report of inconsiderate parking on Greyfield Road
The Council cannot make a decision until pictures are received so that they can understand the issues.
iii [TO RESOLVE] To consider and decide response to email from resident re Old Station Inn – Summer Events Programme
The Council agreed to monitor for any issues.
2605.20 Items for next meeting
Review and renew insurance
Review/approve Standing Orders
2605.21 To note future meetings
Somer Valley Forum. Next dates – 17 June, 16 September, 18 November 2026 6 pm
ALCA Group Meeting – 23 June 2026 7pm Peasedown St John
Parish Liaison Keynsham. Next dates 22 July and 21 October 2026
Date of next meeting – 9 June 2026
The Chair closed the meeting at 8.50pm.
| Kate Fuglesang Chair | Kirsty Headlong Clerk |